The registry entry is unreadable
Your study is a public record written for a regulator. The people it is looking for bounce off the first paragraph, and there is nothing on the page to bounce onto.
For sponsors and CROs
Recruit to data. Not to a spreadsheet.
Your study is already public. It is also written for a regulator, which is why the people it is looking for never finish reading it. We put it in plain language, in front of them, and carry what happens next toward the system the data will live in.
95,144 studies open worldwide right now — 65,114 recruiting, 30,030 about to start. Yours is one of them.
Why enrolment slips
Four places recruitment leaks.
None of them is a lack of effort. Each one is a seam between two systems that were never introduced.
Screening happens twice
Eligibility is checked at the site, then keyed into the database days later from a form somebody filled in by hand. The second pass adds errors, not information.
Nobody can see enrolment until the report
Referrals sit in inboxes and screening logs sit in spreadsheets, so the first reliable view of how enrolment is going arrives a month after it went wrong.
Consent lives somewhere else
The signature is in one system and the data it authorises is in another, which is fine until an inspector asks you to put them side by side.
Recruit to data
From a search to a subject record.
Five stages, each labelled with what it actually is today. Three are live and two are in build — you should know which half you are buying.
- 1They find the studyLiveA volunteer searches in plain language and reaches the study's own page — eligibility in sentences, the sites nearest them, what taking part involves.Trialion Recruit, running today over the public register.
- 2They check themselves against itLiveAge, sex and healthy-volunteer rules are applied before anything is shown, so the studies they see are ones they could actually join rather than every study with a matching keyword.Applied against the record, not the registry's own loose filter.
- 3They reach your siteLiveThe volunteer takes the study number to their own doctor or contacts the site themselves. Nobody is referred without choosing to be, and no sponsor pays us per referral.Deliberately the volunteer's decision — see the note below.
- 4The site screens themIn buildScreening answers are captured once, against the protocol, in the same system the study data will live in — rather than on paper that gets typed up a week later.Screening forms run on the live EDC; the referral hand-off is in build.
- 5They become a subjectIn buildAn enrolled participant carries the same record forward. One identifier, one audit trail, from first contact to database lock.The EDC and its audit trail are live; the link from referral is in build.
Stage three is a deliberate stop, not a gap. A volunteer decides for themselves whether to approach your site, and we are not paid when they do. A recruitment product that pushes people at sponsors is one that volunteers stop trusting, and then it stops working for you too.
Questions
What sponsors ask first.
Do you guarantee enrolment numbers?
No, and be careful with anyone who does. We can put your study in front of people in language they understand and make it easy to reach your site. Whether they are eligible, and whether they consent, is decided at the site.
How do you source volunteers?
They find us. Trialion Recruit is a public search over the ClinicalTrials.gov register — we do not buy lists, we do not run advertising campaigns against your protocol, and we hold no panel of pre-registered people.
What do you do with their data?
Nothing. A search is a condition, an age and a location; it becomes a registry query and is gone. Nothing is stored, and it is deliberately kept out of our own session recordings.
Are you paid per referral?
No. Recruit is free to volunteers and no sponsor pays us for a referral, which is the only arrangement under which a volunteer can trust what the page tells them.
What is actually live today?
The EDC, electronic signatures and the study finder. The hand-off between them — a referral arriving as a screening record without anyone retyping it — is in build. Each stage above says which it is.
Can we use Recruit without the EDC?
Your study already appears, because the register is public and we did not need your permission to make it readable. There is nothing to buy for that.
Your study is already public. Make it readable.
Thirty minutes, your own protocol, and you can see what a volunteer would see.